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Office Manager- job post Saint Joseph Community Land Trust
Full job description
The Office Manager is a part-time position primarily responsible for effective and efficient operation of the office and critical administrative support to the Board, Executive Director, and other staff. The position may lead to a full-time position. The position reports directly to the Executive Director.
Office Manager Responsibilities
Provide administrative support to Executive Director and Board
Arrange annual membership, Board and Committee meeting logistics in accordance with bylaws
Meeting set up/minutes/ breakdown
Implement annual new member/membership renewal plans and maintain membership records
Assist Executive Director, Board and Committees with implementing Business Plan, Program Plans, and budgets that ensure the sustainability of the organization
Maintain accurate archival records and files including resolutions of the Board, bylaws, minutes and agendas, contracts, grants and donations, staff and Board communications and financial records while ensuring the confidentiality of sensitive private information
Answer telephone and other correspondence, resolve client and public inquiries, and escalate issues to Executive Director or other staff as necessary
Provide fundraising/outreach support including event logistics, promotion materials, and record keeping including maintaining membership and donation database.
Implement and oversee SJCLT grant programs
Assist in developing and implementing outreach to community/potential beneficiaries
Ensure that grant documentation is current
Prepare grant review package approval
Steward outstanding grants as necessary
Manage day-to-day operations of the office including ordering office supplies and equipment and management of recurring accounts receivable and accounts payable
Other tasks as necessary
Office Manager Desired Knowledge, Skills and Qualities
Strong verbal and written communication skills
Ability to work well with culturally diverse constituents
Effective customer service perspective
Comfortable designing basic outreach and presentation materials
Event coordination skills
Non-profit organization experience
Familiarity with office software including Word, Powerpoint, Excel, Quickbooks
Familiarity with or ability to learn Facebook, Twitter, Doodle, Survey Monkey, Mailchimp, and basic website maintenance
Familiarity with the Community Land Trust and similar shared-equity models a plus
Job Type: Part-time
Pay: $20.00 - $25.00 per hour
Expected hours: 20 – 25 per week
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