Job Opportunities

Full job description

The Office Manager is a part-time position primarily responsible for effective and efficient operation of the office and critical administrative support to the Board, Executive Director, and other staff. The position may lead to a full-time position. The position reports directly to the Executive Director.

Office Manager Responsibilities

• Provide administrative support to Executive Director and Board

• Arrange annual membership, Board and Committee meeting logistics in accordance with bylaws

• Meeting set up/minutes/ breakdown

• Implement annual new member/membership renewal plans and maintain membership records

• Assist Executive Director, Board and Committees with implementing Business Plan, Program Plans, and budgets that ensure the sustainability of the organization

• Maintain accurate archival records and files including resolutions of the Board, bylaws, minutes and agendas, contracts, grants and donations, staff and Board communications and financial records while ensuring the confidentiality of sensitive private information

• Answer telephone and other correspondence, resolve client and public inquiries, and escalate issues to Executive Director or other staff as necessary

• Provide fundraising/outreach support including event logistics, promotion materials, and record keeping including maintaining membership and donation database.

• Implement and oversee SJCLT grant programs

• Assist in developing and implementing outreach to community/potential beneficiaries

• Ensure that grant documentation is current

• Prepare grant review package approval

• Steward outstanding grants as necessary

• Manage day-to-day operations of the office including ordering office supplies and equipment and management of recurring accounts receivable and accounts payable

• Other tasks as necessary

Office Manager Desired Knowledge, Skills and Qualities

• Strong verbal and written communication skills

• Ability to work well with culturally diverse constituents

• Effective customer service perspective

• Comfortable designing basic outreach and presentation materials

• Event coordination skills

• Non-profit organization experience

• Familiarity with office software including Word, Powerpoint, Excel, Quickbooks

• Familiarity with or ability to learn Facebook, Twitter, Doodle, Survey Monkey, Mailchimp, and basic website maintenance

• Familiarity with the Community Land Trust and similar shared-equity models a plus

Job Type: Part-time

Pay: $20.00 - $25.00 per hour

Expected hours: 20 – 25 per week

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